For years, Villarreal & Buenfil (VBC) built solid growth based on operational discipline and a clear business vision. However, as happens in many expanding companies, its administrative structure was not growing at the same pace as its operation. While the company grew in volume, complexity, and reach, its internal processes continued depending on spreadsheets, manual reports, and isolated systems.
It was a model that had been sufficient for a long time—until it no longer was. The financial operation began showing concerning signs: inconsistent reports, processes with weak auditability, increasingly slower closings, and a level of uncertainty that limited decision-making. In an environment where margin depends on precision and visibility, operating with doubt was no longer sustainable.
The origin of the problem: tools that are not designed to scale
Excel as the operational backbone: the limit of growth
Excel is a great tool… until it becomes the operational foundation of a complex company. And that is exactly what happened at VBC. The dependence on manual sheets meant:
- Each number was subject to interpretation
- Each report depended on individual criteria
- Each financial process relied on the memory of the people operating it
The company lived in an environment where basic questions—like “Which version of the report is correct?” or “Who modified this information?”—had no clear answer.
This lack of traceability resulted in slower decisions, less reliable analysis, and processes unable to keep up with growth.
The growing risks
- Risk of errors
- Risk of duplication
- Risk of untraceable information
- Risk of operating blindly
And most critically: the risk of slowing down the company's expansion.
When growth demands a different level of control
Every organization reaches a point where internal operation becomes the factor that determines whether the business can continue growing… or has reached its limit. VBC reached exactly that point.
- Closing times became unreasonably long.
- Audits were more complicated than necessary.
- Manufacturing operated without deep cost control.
- Inventory lacked complete visibility.
And management knew it: any strategic decision became slower, less certain, and more expensive.
The problem was no longer Excel; it was the absence of an integrated system capable of supporting the company’s growth.
The decision: an operational transformation based on Oracle NetSuite
Villarreal & Buenfil chose a clear path: evolve toward a modern, traceable, and scalable operating model. The company decided to implement Oracle NetSuite, an ERP designed to integrate every business process into a single platform.
But an ERP does not change an operation by itself.
The key lies in how it is implemented.
That is where Efficientix came in.
Efficientix took the project with a deep approach, focused not only on installing a system but on redesigning how information flows inside the company. It was about building an operational model with three pillars:
- Total visibility
- Real automation
- Complete traceability
The goal was not only to solve existing problems but to enable a structure that would sustain VBC’s future growth.
How NetSuite transformed the operation: from manual processes to real-time reliable information
The implementation began with a complete reengineering of the financial and operational flow. Each area—accounting, accounts receivable and payable, inventory, manufacturing, and planning—was integrated into a connected ecosystem where every piece of data is recorded, tracked, and validated automatically.
The difference was felt from the beginning:
for the first time, the company could fully trust its information.
1. Finance with full traceability and consistency
Financial reports stopped depending on individual spreadsheets. They are now generated automatically with consistent, auditable, real-time data. Closing periods were reduced, errors decreased, and the team regained control over the operation.
Here, NetSuite solved one of the company’s deepest problems: lack of certainty.
Every transaction was recorded with authorship, timestamp, and detail, eliminating doubt about versions or modifications.
2. Integrated manufacturing with control over costs, orders, and materials
Previously, production operated with scattered information. Now, the company truly understands what happens at every stage of the process: material consumption, timing, costs, and variances.
This visibility allowed the company to adjust processes, reduce waste, improve costs, and make decisions based on operational data—not assumptions.
3. End-to-end inventory visibility
The company went from working with “probably correct” inventory to precisely measured inventory. This improved their ability to plan, supply, and operate without interruptions caused by lack of traceability.
4. Planning based on real data
NetSuite consolidated historical sales, trends, operational cycles, and consumption patterns, allowing VBC to forecast demand with greater accuracy.
The production model stopped being reactive.
Today it is strategic.
5. Custom integrations for internal workflows
Efficientix developed specific connectors that allowed the system to adapt to the company’s real operational behavior, without imposing rigid processes or interrupting existing workflows.
The results: a stronger, clearer operational model ready to scale
Today, Villarreal & Buenfil operates on a financial and operational foundation completely different from what it had before NetSuite. The company left uncertainty behind and adopted a model built on control, consistency, and visibility.
The transformation is visible every day:
Information flows in real time, without manual consolidation.
Every process is traceable, simplifying audits, analysis, and strategic decisions.
Manufacturing operates with greater precision, reducing waste, variability, and costs. Inventory is reliable, eliminating doubts and improving operational efficiency.
The impact is not only numerical—it is seen in the work culture, decision-making speed, and confidence to grow.
The company no longer operates blindly.
It operates with clarity.
Conclusion: sustainable growth is built on reliable information
The VBC case demonstrates a fundamental principle of operational maturity: no company can scale without traceability and control over its key processes. NetSuite was not just a technological solution; it was the strategic enabler that allowed the company to move from a reactive model to a predictable, integrated, future-ready one.
Efficientix and NetSuite built more than operational improvement.
They built a platform for growth.
Is your operation growing—or just surviving?
Every company reaches a critical point where continuing to operate the same way stops being sustainable. VBC chose to evolve before the problems became irreversible. And today, its structure reflects that decision.
If your operation is no longer aligned with your objectives, this is the time to transform it.
Not when errors accumulate—now, while acting is still strategic.
Are you ready to build an operation with real visibility, total control, and the ability to scale?
